Want to improve your team’s productivity?
You can’t rely on pen-and-paper to-do lists anymore. You need to leverage modern task management software.
Key considerations when looking for task management software
Key features
Most task management tools will come with a handful of similar features. Before you pick a tool, make sure the tool you choose has these common features:
- Task scheduling
- Task assigning
- Task customization
- Notifications
- Alerts for upcoming deadlines
- Templates and recurring assignments to streamline repetitive tasks
- Sub-task creation
- Time tracking
- Progress reports
- Analytics
- Automation
Integrations
Integration is one of the most important parts of the task management platform you choose.
You’re likely already using at least a half dozen other tools in your team so you need to make sure you can easily integrate a task management tool into your current tech stack.
It’s hard enough to juggle a handful of different tools, so adding a new one into the mix (especially a task management tool) shouldn’t add complexity to your workflow. It should make your life and your work easier.
The most common integrations you’ll find among task management software include Google tools and apps, Microsoft integrations, Slack, Zoom, and other communication tools.
Pricing
Another key consideration when selecting a task management tool is pricing. Most task management tools offer:
- Free plan
- Mid-tier plan
- Top plan
- Enterprise plan
You can usually get a 14- or 30-day trial of a paid plan on most platforms.
The typical low-tier plan is about $5-$12 per user per month. The typical mid or top-tier plan is about $20-$30 per user per month.
Most task management tools won’t share the pricing of enterprise plans, as they’re custom-priced for each customer.
10 top task management software tools
Now that you know what to look for when analyzing different task management software, let’s take a look at some of the best ones on the market.
Here are the ten best task management platforms available right now:
1. Jira – Best for software developers
Jira was created by Atlassian in 2002 as a project management and issue-tracking tool for software teams. Used by over 300,000 companies worldwide, the project management tool is specifically designed for software companies that want to plan, release, support, and improve software in a collaborative environment.
Features
Key features include a task management hub for all tasks and projects, task division to break down large projects into smaller tasks, real-time monitoring to give teams complete transparency over a project, and Product Discovery for visual collaboration and mind-mapping through the product ideation phase.
Pros
- Made specifically for software engineers
- Simple user interface
- Ideation features to promote innovation
Cons
- The free plan doesn’t offer a lot
- Limited collaboration features
Integrations
- AdobeXD for Jira
- Figma
- Miro
- Github
- Slack
- Trello
- Lokalise
- Gmail
- Microsoft Teams
Pricing
Jira offers a free plan for up to 10 users on one project, with options to upgrade to the Standard plan for $7.16/user/month, Premium for $12.48/user/month, and an Enterprise plan with custom pricing.
User reviews and ratings
G2: 4.3/5
Capterra: 4.4/5
2. Trello – Best for visual task tracking
Trello was established in 2011 by Atlassian as a list-making management tool. Used by over 4.75 million people worldwide, the Kanban-style tool is an easy-to-use collaboration tool that supports teams who need to organize tasks into simple project management boards.
Features
Key features include task management, checklists, Objective and key results (OKR) tracking, workflow automations, in-app messaging, pre-built task management templates, and powerful integrations.
Pros
- Simple workflow automations to save time
- Ready-made templates that are easy to use
- Robust features in free plan
Cons
- Can be complicated if you’re managing a large number of tasks
- No resource management capabilities
Integrations
- Slack
- Jira
- Firefox
- Telegram
- Zendesk
- Detectify
- Focus
- OneLogin
- Timecamp
- Lokalise
- Mailissa
Pricing
Trello offers a free plan for unlimited users with options to upgrade to the Standard plan for $6/user/month, Premium for $12.50/user/month, and an Enterprise plan for $17.50/user/month. Trello also offers a 14-day free trial on paid plans.
User reviews and ratings
G2: 4.4/5Capterra: 4.5/5
3. Asana – Best for agile task management
Asana was created by Facebook co-founder Dustin Moskovitz as a way to simplify project and task management in a team setting. Serving over 147,000 organizations around the world, Asana helps teams track, organize, and manage their work in an “agile” environment by offering multiple interfaces like Kanban and Scrum.
Features
Key features include task management, task tracking, custom workflows like field templates, robust task automations, and collaboration and customization features like commenting, updates, and file attaching.
Pros
- Extensive native integrations
- Highly customizable interface
- Robust automations
Cons
- Not the easiest tool to learn from scratch
- Not suitable for simple tasks or individuals
Integrations
- JIRA Cloud
- Microsoft Teams
- Salesforce
- Slack
- MS Office 365
- Google Calendar
- Gmail
- Outlook
- ServiceNow
- JotForm
- Google Drive
- Looker
- Dropbox
- Vimeo
- Trello
- GitLab
- Power BI
- Outlook
- Tableau
- Lokalise
- Adobe Creative Cloud
Pricing
Asana offers a free plan for up to 10 users on one project, with options to upgrade to the Starter plan for $13.49/user/month, Advanced for $30.49/user/month, and Enterprise (and Enterprise+) plans with custom pricing. Asana also offers a 14-day free trial on paid plans.
User reviews and ratings
G2: 4.4/5
Capterra: 4.5/5
4. monday.com – Best for workflow automations
monday.com was founded in 2012 and launched to the public in 2014. For over 10 years, monday.com has steadily grown to be one of the top task management tools and is used by over 225,000 companies around the world. The visual-focused tool is designed for teams of any size looking to take control of their projects with automations.
Features
Key features include task scheduling, task tracking, resource management, project management, budgeting, file sharing, calendar management, time management, email integration, an automation center to build several automations from scratch, and several collaboration features like mentions, comments, and whiteboards.
Pros
- Dozens of integrations and API, Zapier access
- The color-coded user interface makes it easy to use
- Multiple collaboration tools make for streamlined teamwork
Cons
- Gantt charts not available on free or Basic plan
- Pricing is a bit complicated
Integrations
- Slack
- Jira
- Trello
- Gmail
- Google Drive
- Dropbox
- Typeform
Pricing
monday.com offers a free plan for up to 2 users on one project. Users can upgrade to the Basic plan for $13/user/month, Standard for $17/user/month, Pro for $26/user/month (with a 14-day free trial), and an Enterprise plan with custom pricing.
User reviews and ratings
G2: 4.7/5
Capterra: 4.6/5
5. ClickUp – Best free task management tool
ClickUp was originally created in 2017 as an internal tool before being launched to the public as a cloud-based productivity tool. Used by over two million companies worldwide, the robust task management and productivity tool is geared toward helping teams better manage tasks, projects, and goals. It offers a free plan that’s great for bootstrapping teams.
Features
Key features include task tracking, task scheduling, resource management, budgeting, data visualizations, project management, file sharing, collaboration support, timesheets, chat, feedback management, and more.
Pros
- Best value for a free tool
- New features are constantly being added
- Includes impressive knowledge base with tutorial videos
Cons
- Customizing the tool can be complicated
- The free plan locks at “read-only” once you reach the account limits
Integrations
- Slack
- G Suite
- HubSpot
- Microsoft Teams
- Outlook
- Dropbox
- Figma
- GitHub
- Google Calendar
- Discord
- Zoom
Pricing
ClickUp offers a free plan for unlimited users on five projects, with options to upgrade to the Unlimited plan for $7/user/month, Business for $12/user/month, and an Enterprise plan with custom pricing.
User reviews and ratings
G2: 4.7/5
Capterra: 4.6/5
6. Connecteam – Best for global teams
Connecteam was founded in 2016, achieving nearly 400% growth year-over-year. Used by over 20,000 companies worldwide, Connecteam is an all-in-one employee tool created to help businesses manage their workforce and the various tasks and projects at hand.
Features
Key features include smart time tracking with a time clock and automated timesheets, scheduling tools that help teams create schedules and let employees view their future and current working shifts, and a business messaging tool that lets employees message one another directly within the tool.
Pros
- Built-in messaging allows for seamless in-app communication
- Several collaboration and communication tools
- Multiple task management features for remote teams
Cons
- Limited integrations
- Not many reporting and analytics features
Integrations
- Gusto
- Quickbooks
- Xero
- Paychex
Pricing
Connecteam offers a free plan for up to 10 users, with options to upgrade to the Basic plan for $29/user/month, Advanced for $49/user/month, and an Expert plan for $99/user/month. Connecteam also offers a 14-day free trial on paid plans.
User reviews and ratings
G2: 4.7/5
Capterra: 4.8/5
7. Wrike – Best for teams who need templates
Wrike was founded in 2006, making it one of the longest-lasting task management softwares on our list. Wrike is an all-in-one solution for automated workflow planning, resource allocation, and data visualization. Used by over 2.4 million customers, Wrike is available on both mobile and desktop, accommodating small and large teams who need a simple task management solution.
Features
Key features include task tracking, task scheduling, pre-built task management templates, expense tracking, budgeting, Gantt charts, resource management, marketing automations, reporting, and more.
Pros
- Robust customization options
- Different ways to view the same datasets
- Built-in help centers for streamlined support
Cons
- Can’t access Wrike while offline
- Free plan doesn’t include subtask capabilities
Integrations
- Google Drive
- Miro
- Zoom
- GitHub
- Microsoft
- Salesforce
- Marketo
- GitLab
- Slack
- HubSpot
Pricing
Wrike offers a free plan for unlimited users, with options to upgrade to the Team plan for $9.80/user/month, Business for $24.80/user/month, an Enterprise plan with custom pricing, and a Pinnacle plan with custom pricing. Wrike also offers a 14-day free trial on paid plans.
User reviews and ratings
G2: 4.2/5
Capterra: 4.3/5
8. Quickbase – Best for software teams who need customization
Founded in 1999, Quickbase is the oldest software on our list. As a spin-off from Intuit, the highly customizable project management software helps over 6,000 teams connect and control their processes and projects.
Features
Key features include templates that speed up app creation, automations that let you establish rules inside your workflows to streamline task completion, and no-code app creation solutions like starter apps and app components to fully customize your apps.
Pros
- Highly customizable software creation tools
- Support team is highly responsive
- User-friendly despite offering complex customizations
Cons
- No free plan (only a free trial)
- Integrations aren’t available on all plans
Integrations
- Slack
- Jira
- Trello
- Asana
- Outlook
- Box
- Zendesk
- DocuDign
- Microsoft Teams
- Google Workspace
Pricing
Quickbase offers a Team plan for $35/user/month, Business for $55/user/month, and an Enterprise plan with custom pricing. Quickbase offers a 30-day free trial on paid plans.
User reviews and ratings
G2: 4.5/5
Capterra: 4.4/5
9. Miro – Best for collaborative brainstorming
Miro was founded in 2011 under the name “RealtimeBoard” as a way for the founders to communicate with their web design agency clients. But, the software soon caught the eyes of investors and took off. Today the visually-focused task management software has over 60 million users.
Features
Key features include the infinite canvas without space limitations, the Miro Assist AI, widgets, comments and voting for collaboration, screen sharing, folder organization, board creation, task and due date assigning, and visual progress trackers.
Pros
- Infinite canvas is great for unrestrictive brainstorming and creativity
- Great for collaborative idea generation
- Plenty of templates to get set up quickly
Cons
- Complex boards may have performance issues
- Limited features on lower plans
Integrations
- Webex
- Zoom
- Microsoft Teams
- Jira
- Trello
- Monday.com
- Notion
- Google Workspace
- Azure DevOps
- Airtable
- Adobe XD
- Slack
Pricing
Miro offers a free plan for unlimited users, with options to upgrade to the Starter plan for $8/user/month, Business for $16/user/month, and an Enterprise plan with custom pricing. Miro also offers a 14-day free trial on the Business plan.
User reviews and ratings
G2: 4.8/5
Capterra: 4.7/5
10. Todoist – Best for individual task management
Todoist was founded in 2007 by Amir Salihefendić when he was a student who needed to manage his work and productivity but couldn’t find a good enough tool. Fast-forward nearly twenty years, and the productivity tool has been downloaded over 30 million times and has over one million paid users.
Features
Key features include task tracking, task scheduling, project management, email integration, calendar management, email integration, time management, campaign management, third-party plugins, and notifications.
Pros
- Great for personal and work
- The app is easy to use
- Extensive features on free plan
Cons
- Isn’t the best tool for teams
- Not best suited for complex task management
Integrations
- Slack
- Dropbox
- Google Drive
- Apple Maps
- Google Maps
- Zapier
- Calendar Sync
Pricing
Todoist offers a free plan for individuals, with options to upgrade to the Pro plan for $7/month, and Business for $10/month. Todoist also offers a 30-day free trial on paid plans.
User reviews and ratings
G2: 4.4/5
Capterra: 4.6/5
Get your team on track with a task management tool
If you’re trying to improve your team’s efficiency, improve your productivity, and reach your business goals, then one of the best tools you can leverage is task management software.
Not all task management tools are created equal though, so it’s important to pick one that matches your organization’s needs. Remember to do your due diligence when selecting a tool, especially when analyzing its core features, key integrations, and pricing.
If you plan to reach international audiences with your product, pick a task management software that integrates with your localization team’s workflow.
Lokalise integrates with Jira, Trello, and Asana so the team can collaborate easily with other departments, whether that’s software, UX/UI, or marketing.
